Richmond Art Center Richmond Art Center

We’re Hiring: Development/Database Assistant

POSITION: Development/Database Assistant

SCHEDULE: 24 hours weekly: non-exempt, days/hours TBD

SUPERVISOR: Director of Development

Under the supervision of the Director of Development, the Development Assistant and Database Coordinator (1) manages the fundraising database, (2) supports all activities of the annual fund including handling all gift acknowledgements and annual fund mailings, (3) has responsibilities in the areas of foundation and corporation research, grant writing, and reporting, (4) assists in all fundraising events and donor stewardship.

I. Database Management:

  • Manages database to support high quality relationship, funding management, and knowledge sharing
  • Daily maintenance of database, including gift processing, contact management, troubleshooting errors
  • Prepares reports on annual fund progress, special appeals,
  • Prepares donor lists for all reporting, donor wall updates, annual reports

II. Annual Fund:

  • Prepares mailing lists and email lists for annual fund
  • Oversees the production of the annual fund mailing
  • Liaisons with printer and mailing house to assure timely delivery
  • Enters gifts into database
  • Maintain acknowledgment of gifts
  • Creates regular comparative reports on progress towards goals
  • Organizes annual Board thank you phonathon

III. Research and Administration, Foundations and Corporations:

  • Assists with prospect research for foundations and corporations
  • Prepares boilerplate proposals for submittal
  • Prepares support materials for all proposals
  • Assists in writing letters of inquiry
  • Prepares grant reports to foundations and corporations
  • Maintains foundation and corporation calendar

IV. Fundraising events and donor stewardship:

  • Assists in all aspects of annual fundraising event, Party Richmond
  • Assists with all donor stewardship events
  • Assists with other events related to donors and Board of Directors

And other duties as assigned by Director of Development


  • Bachelor’s degree
  • 1-2 years experience working with fundraising software such as Raiser’s Edge, DonorPerfect, Salesforce. Experience with Neon a plus.
  • Proficient with data entry, data report writing, queries, and exports
  • Excellent communication and writing skills.
  • Demonstrated ability to manage and complete multiple tasks in a busy environment.
  • Ability to work with minimal supervision and independently motivated.
  • Attention to detail and ability to organize data, schedules, tasks and projects.
  • Proficient in MS Word, Excel, Google Suite.


  • Must be able to lift 25lbs.
  • The noise level in the work environment is usually moderate.

About the Richmond Art Center: A non-profit organization, the Richmond Art Center has provided over 80 years of excellence in arts education and exhibitions for the East Bay region. Housed in a 1951 vintage modern 25,000 sq. ft. facility, the Richmond Art Center is part of Richmond’s Civic Center Plaza. The Art Center offers an extensive schedule of exhibitions and art instruction program, presenting 12 to 14 exhibitions in four galleries and providing 60-70 art classes and workshops in six studios four times a year to 500-550 students each quarter, ages 5 and up of all skill levels. In addition, the Art Center provides afterschool art experiences to numerous schools and community centers. It has over 670 members, 125 volunteers, and 13 full-time and five part-time staff. The Center has an operating budget of over $1.4 million. 


Please provide a resume and a cover letter introducing yourself, stating how your work experience qualifies you for this position, how this opportunity supports your career goals. Please also include the names and contact information for three professional references. Open until filled.
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$21 per hour DOE, includes vacation, sick, and holidays, contribution towards group health plan.


NOTE: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The Richmond Art Center is an Equal Opportunity Employer.

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Richmond Art Center
2540 Barrett Avenue
Richmond, California 94804

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Tue – Sat, 10 am – 5 pm
Closed Sundays and Mondays & Major Holidays.

Gallery admission is free.