Richmond Art Center
Richmond Art Center

We’re Hiring: Development Assistant and Database Coordinator

Position: Development Assistant and Database Coordinator

Schedule: 24 hours weekly: non-exempt, days/hours to be determined

Supervisor: Director of Development

Essential Functions:

Under the supervision of the Director of Development, the Development Assistant and Database Coordinator (1) manages the fundraising database, (2) supports all activities of the annual fund including handling all gift acknowledgements and annual fund mailings, (3) has responsibilities in the areas of foundation and corporation research, grant writing, and reporting, (4) assists in all fundraising events and donor stewardship.

Database management:

  • Manages database to support high quality relationship, funding management, and knowledge sharing
  • Daily maintenance of database, including gift processing, contact management, troubleshooting errors
  • Prepares reports on annual fund progress, special appeals,
  • Prepares donor lists for all reporting, donor wall updates, annual reports

Annual fund:

  • Prepares mailing lists and email lists for annual fund
  • Oversees the production of the annual fund mailing
  • Liaisons with printer and mailing house to assure timely delivery
  • Enters gifts into database
  • Maintain acknowledgment of gifts
  • Creates regular comparative reports on progress towards goals
  • Organizes annual Board thank you phone-a-athon

Research and Administration, Foundations and Corporations

  • Assists with prospect research for foundations and corporations
  • Prepares boilerplate proposals for submittal
  • Prepares support materials for all proposals
  • Assists in writing letters of inquiry
  • Prepares grant reports to foundations and corporations
  • Maintains foundation and corporation calendar

Fundraising events and donor stewardship:

  • Assists in all aspects of annual fundraising event, Party Richmond
  • Assists with all donor stewardship events
  • Assists with other events related to donors and Board of Directors

Other:

     Other duties as assigned by Director of Development

Minimum Qualifications

  • Bachelor’s degree  
  • 1-2 years experience working with fundraising software such as Raiser’s Edge, DonorPerfect, Salesforce
  • Proficient with data entry, data report writing, queries, and exports
  • Excellent communication and writing skills.
  • Demonstrated ability to manage and complete multiple tasks in a busy environment.
  • Ability to work with minimal supervision and independently motivated.
  • Attention to detail and ability to organize data, schedules, tasks and projects.
  • Proficient in MS Word, Excel, Google Suite.

Examples of Database Assistant skills:

  • Computer skills – most of a database assistant’s work is done on a computer, so you should be comfortable accessing information and using programs on one or more operating systems
  • Data entry – database assistants spend a significant amount of time on data entry tasks, so you should have exposure to data entry processes and understand best practices
  • Attention to detail – this role requires a high level of attention to detail to ensure that data is correctly entered and secured and that it’s accessible by authorized personnel. Database assistants must also pay close attention when verifying data
  • Team coordination – because they provide support to personnel throughout the organization, database assistants are excellent at working with teams and coordinating their activities with business needs
  • Time management – this role also requires excellent time management, since database assistants move from task to task throughout the day
  • Communication skills – effective verbal and written communication skills are also vital in this role, particularly when providing assistance to employees or preparing reports

PHYSICAL DEMANDS AND WORK ENVIRONMENT

  • The noise level in the work environment is usually moderate.

About the Richmond Art Center: 

A non-profit organization, the Richmond Art Center has provided 80 years of excellence in arts education and exhibitions for the East Bay region. The Art Center’s mission is to be a dynamic arts organization that empowers and transforms individuals and the community through creative exploration, experience and education. The largest Art Center in the East Bay, the 1951 vintage modern facility is part of Richmond’s Civic Center Plaza and receives partial funding from the City of Richmond. The Art Center offers one of the most extensive schedules of exhibitions and art instruction programs in the East Bay, presenting 13 -16 exhibitions in four galleries, and providing 50-60 art classes and workshops in six studios four times a year to 400-450 students each quarter, ages 5 and up of all skill levels. In addition, the Art in the Community program offers after school art experiences to schools and various community centers, engaging nearly 1700 underserved student age children. The Art Center has over 600 members, 100 volunteers, 11 full-time and four part-time staff. The Center has an operating budget of just over $1.3 million.  

To apply, please submit the following materials via email:
Resume and a cover letter introducing yourself, stating how your work experience qualifies you for this position, how this opportunity supports your career goals.  Also include the names and contact information for three professional references. Open until filled.

Send all materials to Catherine@nullrichmondartcenter.org


Compensation & Benefits:  Depending on experience.
DOE, includes vacation, sick, and holidays, contribution towards group health plan.  

The Richmond Art Center is an equal opportunity employer, values diversity and respects differences. 

Principals only. Recruiters please don’t contact this job poster.

We’re Hiring: Human Resources & Operations Director (HR/OD)

Position:  Human Resources & Operations Director (HR/OD)
Full Time, exempt position
Supervisor:   Executive Director

Key Responsibilities:

  • Human Resources management
  • Front Desk Administrative Staff supervision
  • IT oversight
  • Event support
  • Facilities and Grounds oversight

Overview/ Essential Duties:

We’re looking for a talented, hands on administrator to join our creative and passionate team at the Richmond Art Center, where we’re proud to have provided over 80 years of excellence in arts education and exhibitions in the East Bay. As a dynamic arts organization that empowers and transforms individuals and the community through creative exploration, experience and education, we are looking to add an enthusiastic and resourceful person with the right blend of HR and operations management experience to our team.

The Human Resources & Operations Director (HR/OD) is responsible for the day-to-day management of the Human Resource function and Front Desk Administrative Support. In addition, this position has oversight responsibility for Facilities, IT, and coordination of support for Art Center events. The HR/OD Director reports directly to the Executive Director and is a member of the Art Center executive team. The HR/OD position supervises three FTE.

With responsibility for personnel matters, the HR/OD Director takes the lead in fostering a work environment that supports all staff individually and as members of the Art Center team. The HR/OD Director helps promote high employee morale through fostering an environment of respect, teamwork, and professionalism.  In addition, the HR/OD provides oversight of various aspects of customer service, operations, and event planning.   Finally, the HR/OD Director is responsible for ensuring that the IT, facilities are safe, maintained, and serviced in a prompt manner.  The HR/OD Director is also a key team member in developing and implementing the Administrative departmental budget, strategic plan, and as they relate to internal operations

Responsibilities:

Personnel/Human Resources Management

  • Promote an organizational culture that fosters cooperation, communication, teamwork and trust
  • Lead regular review of Art Center’s human resources policies, procedures and practices in collaboration with other members of the executive team; oversee implementation and communication of new or updated workplace policies, procedures, and practices
  • Oversee annual performance evaluation process and support professional development planning for all employees
  • Develop and foster an environment to maximize employee growth and retention
  • Manage the employee recruitment process to interview stage in coordination with the supervisor for the posted position; ensure that all hiring procedures are in keeping with the law
  • Conduct background checks of chosen prospects
  • Plan and conduct new employee orientations to ensure that new employees understand established policies and procedures; Issue keys, email addresses and alarm codes
  • Oversee sexual harassment prevention training and IT training
  • Manage IIPP (Injury & Illness Prevention Program), including occupational safety and health standards and practices in keeping with the law
  • Ensure all HR postings and notifications are in accordance with the law
  • Provide mediation and conflict resolution for Art Center employees; Partner with supervisors to resolve employee conflicts and situations in a timely and thorough manner

Administrative and Operations

  • Recruit, evaluate, and train operations staff
  • Supervise the Visitor Services Coordinator who manages the front desk operations including class registration and customer service
  • Oversees all aspects of Customer Service ensuring a welcoming, safe, and informative environment.
  • Supervise the Visitor Services/ Volunteer Coordinator to manage the volunteer program including the recruiting, training and scheduling of volunteers, interns and Community Service workers
  • Ensure that there are standard operating procedures for all positions
  • Oversee management of database system and completeness of reports.
  • Assist in developing and monitoring administrative budget
  • Oversee the acquisition of office supplies and arrange maintenance of office equipment
  • Maintain necessary operating licenses  

IT Oversight

  • Manage set-up of appropriate work spaces including computers, email access, telephone
  • Be the point person for all IT software and hardware, telephone, alarm systems and other equipment needs, ensuring repair and maintenance takes place in a timely manner
  • Manage internal information system including Google docs, calendars

Events

  • Work with key staff and a board committee to assure that necessary resources are available
  • Manage all logistical aspects of events working with staff and external partners, from event setup to takedown
  • Supervise the arrangement of audio/visual systems and appropriate furnishings for events
  • Help evaluate and improve the Art Center’s events

Facilities and Grounds:

  • Supervise facilities and grounds maintenance and cleaning schedule
  • Support the Facility Coordinator; Order supplies, maintaining necessary inventory
  • Serve as the primary contact with the City of Richmond for facility, telephone and equipment repairs
  • Manage facilities rentals program including calendar management and provision of needed equipment.
  • Implement and update the Injury and Illness Prevention Plan and oversee prescribed training sessions for staff and Volunteers.
  • Oversee Safety Committee

 Other:

  • Other duties as assigned by the Executive Director

Qualifications:  

  • BA/BS degree with a minimum of 5 years of experience in progressively more responsible HR, administrative, office, and operations management positions in nonprofit organizations or equivalent education and experience
  • Strong background, and training in Human Resources management, including current knowledge labor law and HR protocol
  • Experience in coordinating and overseeing public events
  • Strong experience in supervision of administrative and operations staff
  • Outstanding interpersonal communication and mediation skills within a cross-cultural and intergenerational environment
  • Excellent oral and written communication skills
  • Strong organizational skills, ability to coordinate and prioritize a number of activities with attention to detail and independent follow through.
  • Experience with IT management/oversight, including both MAC and PC operating systems
  • Intermediate to advanced Excel and Word skills and knowledge of data base systems
  • Facilities safety and IIPP (Injury & Illness Prevention Program) experience

About the Richmond Art Center: 

A non-profit organization, the Richmond Art Center has provided 80 years of excellence in arts education and exhibitions for the East Bay region. The Art Center’s mission is to be a dynamic arts organization that empowers and transforms individuals and the community through creative exploration, experience and education. The largest Art Center in the East Bay, the 1951 vintage modern facility is part of Richmond’s Civic Center Plaza and receives partial funding from the City of Richmond. The Art Center offers one of the most extensive schedules of exhibitions and art instruction programs in the East Bay, presenting 14 to 16 exhibitions in four galleries and providing 50-60 art classes and workshops in six studios four times a year to 450-500 students each quarter, ages 5 and up of all skill levels. In addition, the Art Center reestablished its Art in the Community program in 2012, providing after school art experiences to 21 schools and various community centers, engaging nearly 2000 underserved student age children. The Art Center has over 600 members, 100 volunteers, 12 full-time and four part-time staff. The Center has an operating budget of just over $1.4 million.  

To apply, please submit the following materials via email:
Resume and a cover letter introducing yourself, stating how your work experience qualifies you for this position, how this opportunity supports your career goals, and specifying experience you have had in a role that cultivates a positive and collaborative workplace culture. Also include the names and contact information for three professional references. Open until filled.

Send all materials to jobsapp@nulltherac.org
Compensation & Benefits: $54,000-$58,000.

DOE, includes vacation, sick, holidays and contribution to group health plan.
The Richmond Art Center is an equal opportunity employer, values diversity and respects differences.
Principals only. Recruiters please don’t contact this job poster.
Do NOT contact us with unsolicited services or offers
OK to highlight this job opening for persons with disabilities

Job Position: Facilities Assistant

We’re hiring!

Position: Facilities Assistant
Schedule: Part-time, 16 hours/week, flexible, non-exempt
Supervisor: Director of Human Resources and Operations

Essential Functions:

Under the direction of the Director of Human Resources and Operations (Director of HR/O), the Facilities Assistant is responsible for general maintenance of the Art Center’s galleries, studios and support spaces. Troubleshoots and performs minor repairs to equipment and furniture, some janitorial duties, setup and takedown of special events.  Knowledge and experience of basic maintenance techniques is essential.

Responsibilities:

 

  • Make minor building repairs(including replacement of light bulbs  and furniture and equipment maintenance or improvements
  • Assist with the prepping of art galleries for each exhibition and occasional art handling, installation of artwork and arrangement of gallery lights.
  • Conduct minor landscaping and clean-up in the courtyard area.
  • Assist with setup and takedown and cleaning of special events.
  • Sweep, vacuum, and mop all floors in studios, offices, galleries, halls and restrooms and coordinate the waxing of the floors as needed.
  • Restock all janitorial supplies in bathrooms.
  • Working as part of team the jobholder must be able to work under their own initiative to cope with rearranged priorities.
  • Interact with staff and visitors with a friendly and courteous attitude at all times.
  • Carrying out routine checks and inspection of facilities and equipment.  
  • Be part of Safety Committee to follow health and safety procedures and assist with specific health and safety procedures.
  • Work in a safe manner and utilize tools of the trade skillfully.
  • Other duties as assigned by the Director of HR/O.

Qualifications:

  • A high school diploma is the minimum educational requirement for the Facilities Assistant.
  • Some work experience as a handyman or in a skilled trade, carpentry or electrical is desirable.
  • Ability to bend and stand for periods of time is needed. Ability to lift as much as 30 pounds.
  • Enthusiasm for the work of the Richmond Art Center
  • Ability to coordinate a number of activities with multiple components requiring independent follow through and attention to detail

About the Richmond Art Center: 

A non-profit organization, the Richmond Art Center has provided nearly 80 years of excellence in arts education and exhibitions for the East Bay region. The Art Center’s mission is to be a dynamic arts organization that empowers and transforms individuals and the community through creative exploration, experience and education. The largest Art Center in the East Bay, the 1951 vintage modern facility is part of Richmond’s Civic Center Plaza and receives partial funding from the City of Richmond. The Art Center offers one of the most extensive schedules of exhibitions and art instruction programs in the East Bay, presenting 14 to 16 exhibitions in four galleries and providing 50-60 art classes and workshops in six studios four times a year to 400-450 students each quarter, ages 5 and up of all skill levels. In addition, the Art Center reestablished its Art in the Community program in 2012, providing after school art experiences to 17 schools and various community centers. The Art Center has over 670 members, 150 volunteers, 12 full-time and five part-time staff. The Center has an operating budget of just over $1 million.   

To apply, please submit the following materials via email:
Resume and a cover letter introducing yourself. Also include the names and contact information for three professional references.  Open until filled



Send all materials to applynow@nulltherac.org
Compensation & Benefits: $13/hr plus paid, vacation, sick & holidays.

As condition of employment the jobholder is required to complete a live scan for fingerprint clearance and a (TB) Test.

The Richmond Art Center is an equal opportunity employer, values diversity and respects differences. 

Principals only. Recruiters please don’t contact this job poster.

Do NOT contact us with unsolicited services or offers

We’re Hiring: Art in the Community Coordinator

Position: Art in the Community Coordinator

Schedule: 24-30 hours, flexible schedule, non-exempt

Supervisor: Art in the Community Director

Position open until filled. Hoping to hire by September 1, 2016

Richmond Art Center: The Richmond Art Center is the largest visual arts center in the East Bay, and we offer exciting arts experiences for all ages. We do this through hands-on learning, well-equipped studios, traveling Art in the Community programs and contemporary exhibitions in our galleries.

Every year, we serve thousands of students through classes and programs taught by professional artists, both onsite at the Art Center and at sites throughout Richmond. Our four galleries allow us to mount rotating exhibitions that display the works of emerging and established Bay Area artists.

Art in the Community Program: The Richmond Art Center began in 1936 with the vision of one woman devoted to sharing her love of art with the Richmond community. Today, we bring high quality art-making experiences to young people and families across Richmond and neighboring cities. Art in the Community classes:

Essential Functions:  The Richmond Art Center is looking for a collaborative, experienced and self-motivated Program Coordinator to join our Education team. Our Art in the Community program is growing and we are looking to hire an additional coordinator to meet the growing demands of our sites. Under the direction of the Art in the Community Director, and working closely with the existing Coordinator, the new Coordinator’s primary responsibility is the coordination of offsite Arts Education Programs. This includes visits to sites, providing oversight of the program implementation, and supervising the teaching artists and volunteers responsible for instruction at various sites in Richmond and San Pablo. This team member also supports and helps shape the development of new relationships with collaborating organizations, the expansion of our programs, and the planning and implementation of our professional developments series for teaching artists. This wide-ranging position requires a strong commitment to equity & social justice, the ability to strategize creatively, and an outgoing and collaborative personality. The hours of position may increase over the course of this year.   

Responsibilities:

  •      In collaboration with the AIC Team, manage our partnerships with schools, community organizations and agencies which host the Art in the Community programs.
  •      Supervise teaching artists and volunteers. Give constructive feedback and monitor instructional outcomes.
  •      Participate in the development or revision of program policies and best practices.  Make recommendations based on field experiences and program data.
  •     Document and report on program implementation (enrollment, instruction, and compliance with agreements).
  •     Attend and represent the AIC program at relevant partner and community meetings
  •      Monitor teaching artist timesheets, requests for payment and/or reimbursement.
  •      Assist in the planning and implementation of AIC professional development offerings.
  •      Manage program tools and supplies.
  •      Generate, review or update AIC supporting materials.
  •      Coordinate the staffing of AIC tables at community events.
  •      Other duties as assigned by the Art in the Community Director.

Qualifications and Dispositions:

  •      Art program administration experience a plus
  •      At least 3 years of Teaching Artist experience
  •      Excellent verbal and written communication skills
  •      Ability to work in a range of community and program settings
  •      Ability to manage multiple projects simultaneously
  •      Thrives in a flexible and collaborative work environment
  •      Ability to make independent decisions on the spot
  •      Experience working with diverse learners across a range of age groups a plus
  •      Experience planning/delivering professional development experience a plus
  •      Personal creative practice a plus
  •      East Bay resident preferred
  •      Ability to lift 50 lbs
  •      Access to a car for all scheduled work hours

Compensation and Benefits:

  •      $18- $20 DOE
  •      Vacation, sick and holidays.
  •      Richmond Art Center membership and NARM benefits
  •      Quarterly free class at Richmond Art Center

To apply: Please send a cover letter, resume, and list of three professional references to applynow@nullrichmondartcenter.org

Now Hiring! Jewelry and Metal Teaching Artist and Lead Monitor

Be Part of our Team

Today, everything we do at the Richmond Art Center continues to breathe life into our founder Hazel Salmi’s original vision: That within every person lives an artist. Join the largest visual arts center in the East Bay and help us bring arts experiences to people of all ages.

We’re hiring!

We have two amazing opportunities in our Jewelry and Metals department! Please check them out:

 Jewelry and Metal Teaching Artist

Jewelry and Metal Lead Monitor

Visit and Contact

Richmond Art Center
2540 Barrett Avenue
Richmond, CA 94804-1600

 

510-620-6772
Gallery Hours: Wed-Sat 10am-4pm

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