Richmond Art Center Richmond Art Center

We’re Hiring: Development Assistant and Database Coordinator

Position: Development Assistant and Database Coordinator

Schedule: 24 hours weekly: non-exempt, days/hours to be determined

Supervisor: Director of Development

Essential Functions:

Under the supervision of the Director of Development, the Development Assistant and Database Coordinator (1) manages the fundraising database, (2) supports all activities of the annual fund including handling all gift acknowledgements and annual fund mailings, (3) has responsibilities in the areas of foundation and corporation research, grant writing, and reporting, (4) assists in all fundraising events and donor stewardship.

Database management:

  • Manages database to support high quality relationship, funding management, and knowledge sharing
  • Daily maintenance of database, including gift processing, contact management, troubleshooting errors
  • Prepares reports on annual fund progress, special appeals,
  • Prepares donor lists for all reporting, donor wall updates, annual reports

Annual fund:

  • Prepares mailing lists and email lists for annual fund
  • Oversees the production of the annual fund mailing
  • Liaisons with printer and mailing house to assure timely delivery
  • Enters gifts into database
  • Maintain acknowledgment of gifts
  • Creates regular comparative reports on progress towards goals
  • Organizes annual Board thank you phone-a-athon

Research and Administration, Foundations and Corporations

  • Assists with prospect research for foundations and corporations
  • Prepares boilerplate proposals for submittal
  • Prepares support materials for all proposals
  • Assists in writing letters of inquiry
  • Prepares grant reports to foundations and corporations
  • Maintains foundation and corporation calendar

Fundraising events and donor stewardship:

  • Assists in all aspects of annual fundraising event, Party Richmond
  • Assists with all donor stewardship events
  • Assists with other events related to donors and Board of Directors


     Other duties as assigned by Director of Development

Minimum Qualifications

  • Bachelor’s degree  
  • 1-2 years experience working with fundraising software such as Raiser’s Edge, DonorPerfect, Salesforce
  • Proficient with data entry, data report writing, queries, and exports
  • Excellent communication and writing skills.
  • Demonstrated ability to manage and complete multiple tasks in a busy environment.
  • Ability to work with minimal supervision and independently motivated.
  • Attention to detail and ability to organize data, schedules, tasks and projects.
  • Proficient in MS Word, Excel, Google Suite.

Examples of Database Assistant skills:

  • Computer skills – most of a database assistant’s work is done on a computer, so you should be comfortable accessing information and using programs on one or more operating systems
  • Data entry – database assistants spend a significant amount of time on data entry tasks, so you should have exposure to data entry processes and understand best practices
  • Attention to detail – this role requires a high level of attention to detail to ensure that data is correctly entered and secured and that it’s accessible by authorized personnel. Database assistants must also pay close attention when verifying data
  • Team coordination – because they provide support to personnel throughout the organization, database assistants are excellent at working with teams and coordinating their activities with business needs
  • Time management – this role also requires excellent time management, since database assistants move from task to task throughout the day
  • Communication skills – effective verbal and written communication skills are also vital in this role, particularly when providing assistance to employees or preparing reports


  • The noise level in the work environment is usually moderate.

About the Richmond Art Center: 

A non-profit organization, the Richmond Art Center has provided 80 years of excellence in arts education and exhibitions for the East Bay region. The Art Center’s mission is to be a dynamic arts organization that empowers and transforms individuals and the community through creative exploration, experience and education. The largest Art Center in the East Bay, the 1951 vintage modern facility is part of Richmond’s Civic Center Plaza and receives partial funding from the City of Richmond. The Art Center offers one of the most extensive schedules of exhibitions and art instruction programs in the East Bay, presenting 13 -16 exhibitions in four galleries, and providing 50-60 art classes and workshops in six studios four times a year to 400-450 students each quarter, ages 5 and up of all skill levels. In addition, the Art in the Community program offers after school art experiences to schools and various community centers, engaging nearly 1700 underserved student age children. The Art Center has over 600 members, 100 volunteers, 11 full-time and four part-time staff. The Center has an operating budget of just over $1.3 million.  

To apply, please submit the following materials via email:
Resume and a cover letter introducing yourself, stating how your work experience qualifies you for this position, how this opportunity supports your career goals.  Also include the names and contact information for three professional references. Open until filled.

Send all materials to

Compensation & Benefits:  Depending on experience.
DOE, includes vacation, sick, and holidays, contribution towards group health plan.  

The Richmond Art Center is an equal opportunity employer, values diversity and respects differences. 

Principals only. Recruiters please don’t contact this job poster.


Visit and Contact

Richmond Art Center
2540 Barrett Avenue
Richmond, CA 94804-1600


Contact and Visitor Info
Gallery Hours: Wed-Sat 10am-4pm